The Employees Provident Fund (EPF) is the retirement fund service available to all salaried individuals in India. It operates as a statutory body under the Ministry of Labour and Employment, Government of India. In this fund, both employees and employers make contributions. As of November 2023, there are 7.3 lakh new EPF accounts in India.
The EPF form 11 is one of the most crucial documents that enable the easy transition of employees into the provident fund system. Moreover, the details of an individual’s PF contribution are available in this form. This information is quite significant to both employees and employers, so read more to know about EPF Form 11.
The EPF Form 11
The self-declaration form for employees joining a new organisation is EPF Form 11. As per the EPF Act 1952, this form is to be filed mandatorily by all the employees upon joining the new company. The company should be registered under EPF 1952, a savings scheme. This form has all the details regarding present and previous PF contributions.
This form has to be filled by a new employee provident funds organisation (EPFO) member while joining any organisation and also for existing EPFO members while switching to a new organisation. Previously separate EPF form 13 was filled for transferring PF account but now it can be done by EPF form 11 declaration only.
Significance of EPF Form 11
- Mandatory for individuals – It helps existing EPF members avail of the new Member ID along with the availability of services of EPF schemes.
- Easy transfer of previous PF contributions – Another form (Form 13) has to be filled out to transfer the previous PF contribution. However, the new EPF Form 11 allows a smooth experience with one single form to get a new Member ID and transition previous PF contribution data.
- Excluded employees – Employees with a base salary above 15000/- and working with an organisation having more than 20 employees are allowed to exclude themselves from the scheme. Along with these employees, people who have withdrawn PF earlier or people receiving PF pensions are ‘excluded employees’.
Read this: Personal Loan vs EPF Advance
Guide for filling EPF Form 11
The new EPF Form 11 download is easy with this website:
The new EPF Form 11 download is easy with this website:
The structure of EPF form 11 is divided mainly into seven parts mentioned below:
- Employee details
- Name of the member
- Name of Father or Spouse
- Birth date
- Gender
- Email ID & Mobile No.
- Membership status of the Employees’ Provident Fund Scheme, 1952
(If you have PF membership in any previous employment then-YES; If you are working as an employee for the first time then-NO)
- Membership status of the Employees’ Pension Scheme, 1995
(If you are a PF member then check the status from the member login; If you are working as an employee for the first time then-NO)
- Previous details
- Universal Account Number (UAN No.)
- Previous PF account number
- Date of exit from employment
(Last working day as per the documents)
- Scheme certificate no. (if issued)
(If you have availed pension certificate and amount after previous employment)
- Pension Payment Order (PPO) No. (if issued)
(If you have availed pension certificate and amount after previous employment)
- International Worker:
- State country of origin
- Passport No.
- Validity of Passport (Issue date to valid date)
- Other details
- Educational Qualification
- Marital status
- Specially abled status
- Know Your Client’s details
- Bank Account No. and IFSC Code
- Aadhar Number (Aadhar No.)
- Permanent Account Number (PAN Card No.)
- Undertaking
These are authorizations regarding details from the form. Read this and mention the date and place. Further, Sign the form for submission.
[ Details filled by the Employer]
- Declaration by the present employer
- Details member – name, joining date, and PF number.
- Post Allotment UAN no. (for individuals who are an employee for the first time)
- KYC details verification
- Date and signature of employer with the seal of establishment
Calculate your EPF here: EPF Calculator
Submission of EPF Form 11
The newly joined employee should submit the form to the employer. Further, the employer verifies the KYC documents and details, completes the declaration, and signs the form. Now, employers have to submit this form to the regional EPF office.
Form 11 can also be processed digitally if the employee has UAN details.
What is the employer’s responsibility?
- Mandatory filing of EPF Form 11
The employer should take due care of getting the EPF form 11 filled by the newly joining within one month of new joining. Further, in 25 days, these details should be uploaded on the EPF portal.
- UAN details
The employer has to share the UAN details with all the fund members in 15 days. The employee should be informed about the same.
- KYC details
The KYC documents and details should be verified by the employer. The Aadhar number, PAN, and bank account details should be checked.
- The pre-check
The claim forms, KYC details, member details, and previous employer details should be filled out by employees. Before submitting, the employer should check all the information.
Also read: Difference between GPF and EPF
Bottomline
The EPF Form 11 is a self-declaration document for employees joining a new organisation. It is of great significance for an individual who is a member of the EPF system for the effortless transition of PF data.
This form helps employers have detailed information about employees along with KYC. Moreover, for all the employees this form is crucial as it contains updated data of that individual’s employment.
FAQ
Q1. What is Form 11 of PF?
Form 11 of PF is the self-declaration document regarding newly joined employees. It has to be filed by the employees while joining any new organisation registered under EPF 1952, savings scheme. The form includes details of previous employer, member details, and KYC.
Q2. What is section 11 of EPF?
Section 11 of the EPF Act, 1952 deals with ‘Priority of payment of contributions over other debts’. It safeguards employees in terms of payment of their respective PF contributions in times of crisis for the organisation.
Q3. What is Form 11 of ESIC?
Form 11 of the Employees’ State Insurance Corporation (ESIC) helps employees fill in details regarding accident injuries.
Q4. How to download a pension certificate from EPFO?
Download the pension certificate from EPFO in these easy steps:
- Login to EPF portal with UAN & password
- From the tab ‘Online Services’ select ‘Claim (Form-31,19 & 10C)’
- Enter the bank account number registered with EPF and verify
- Sign ‘Certificate of Undertaking’ and click yes for terms & conditions.
- Further, click on ‘only pension withdrawal (Form 10C)’
- Enter the registered address, then select ‘Aadhar OTP’. Enter the received OTP and validate.
The funds will be transferred to your bank account after EPF verification.
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